Administrative Secretary Senior
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| Reference |
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| Job Type |
Full-time |
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| Job Status |
Sourcing |
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| Date Posted |
Friday, 09 July 2010 |
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| Location |
Ghent, WV |
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| Duration |
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| Company Information |
New River Community and Technical College
167 Dye Drive
Beckley,
WV
25801
Website: http://www.newriver.edu
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| Job Description |
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| Qualifications |
Administrative Secretary Senior
(Ghent, WV)
Summary of Responsibilities:
Provide administrative, clerical and budgetary support to the Vice President of Institutional Advancement and Workforce Education. This position requires the ability to complete highly detailed assignments and multiple tasks with little direct supervision.
Duties and Responsibilities:
Business Functions:
Serve as clearing house and point of contact for all customer transactions of the Workforce, Community and Continuing Education Departments.
Track vendor and travel reimbursement payments
Ensure monies received are applied properly
Post changes to departmental budgets and present to supervisor
Assist with tracking expenditures charged against grants
Workforce, Community and Continuing Education:
Manage registration process
Ensure smooth delivery of training programs, classes, and workshops
Assist with marketing of community/continuing education classes at the direction of the Program Specialists
Front office management
Foundation:
Assist with scholarship application and award processes
Manage donation processes
Exploritas:
Follow Program Specialists direction
Reconcile Exploritas financial reports
Manage financial services
Alumni Association:
Manage financial services
Assist with mailings/communication
Assist with maintenance of alumni association members and potential members database and mailing lists
Maintain donor files including donor recognition levels as required
Database Management:
Track program participants for reporting purposes for all programs
Electronic Marketing:
Update website with Community/Continuing Education course offerings
Develop and maintain web pages dedication to workforce news and course offerings
Education/Licensure:
The position requires 18 months of education beyond high school or GED in secretarial science or a related field.
Valid drivers license required due to travel.
Experience:
Qualified candidates will have two (2) or more years experience with the following:
Prior work experience in a professional office setting with multiple responsibilities and tasks
Using independent judgment, problem solving and decision making skills
Contact with internal and external customers in a wide variety of settings and levels of individuals
Computer knowledge (software-Microsoft Office (Excel, Word, Publisher, Groove), Adobe, BANNER, Raisers Edge)
Extensive organizational skills
An equivalent combination of education and related experience may be acceptable.
Required Skills, Knowledge, and Abilities:
Excellent communication skills
Knowledge of standard office equipment, filing systems and record management
Knowledge of English grammar, usage and spelling
Planning organizing and setting priorities
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| Compensation |
$22,436 |
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| How to Apply |
Applications:
Internal applicants that meet the minimum qualifications will be given preference. This is a Non-Exempt, Classified, pay grade 12 position with a starting salary of $22,436 per year.
Candidates must submit the following material: Cover letter to include position of interest, rιsumι, contact information for three references and copies of college transcripts and certifications to the address below. For consideration, all application material must be received by July 23, 2010, 4:00 p.m. All positions are subject to funding availability. AA/EOE/ADA
New River Community and Technical College
Office of Human Resources
167 Dye Drive
Beckley, WV 25801
Email: hr@newriver.edu
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| Email Resume To |
hr@newriver.edu |
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